How to Configure SharePoint Metadata in Dynamics 365 CRM
In this technical walkthrough, we break down one of the most powerful yet often overlooked components of Dynamics 365 CRM and SharePoint integration — Metadata configuration. What is Metadata in SharePoint? Metadata is data about your documents, details like Email, Country, Document Type, or any business field you rely on. Instead of leaving files scattered or unnamed, metadata attaches meaningful information to every document, making it searchable, structured, and instantly identifiable. Why Metadata Matters in SharePoint + Dynamics 365 CRM Integration Managing documents inside Dynamics 365 can get messy - files pile up, details get missed, and it becomes harder to locate the right document when you need it. By enabling Metadata, SharePoint Security Sync organizes documents automatically in SharePoint, ensuring every file carries the correct CRM context, such as Email or Country. This leads to: • Better document searchability • Cleaner, structured storage • Accurate context mapping • Seamless sync between CRM fields and SharePoint columns • reduced manual effort and errors What the Video Covers – Step-by-Step Configuration In this demo, you’ll learn exactly how to set up and use the Metadata feature: Create Metadata Columns in SharePoint: We begin by adding a SharePoint column (e.g., Email) and preparing fields like Country, Boolean, option sets, and more for mapping. Enable Metadata in Dynamics 365 CRM: Inside Entity Configuration, we turn on metadata preferences and ensure the selected entity is ready for mapping. Map CRM Fields to SharePoint Columns: Under Metadata Configuration, we map fields, emphasizing that CRM field names and SharePoint column names must match exactly, including case sensitivity. Create a CRM Record & Upload Documents: After filling fields like Email and Country, we upload a document using the Attach2Dynamics interface. The metadata replicates instantly into SharePoint, as shown live in the demo. Real-Time Metadata Updates: You’ll also see how metadata can be edited directly from the Attach2Dynamics UI, and how any change syncs immediately with SharePoint for consistent and accurate document context. By the end of the video, you’ll understand how Metadata ensures every document stays relevant, structured, and context-rich, giving your CRM–SharePoint document management a smarter, automated foundation. Try SharePoint Security Sync today and experience organized, metadata-driven document handling firsthand! #demovideos #viralvideo #trending #videos
Folder chaos slows teams down.
See how metadata brings structure and fast search to SharePoint + Dynamics 365 🔍
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